Admin Assistant
- Interim/Contract
- Clinical Operations, Clinical Trial Administration
This vacancy has now expired. Please see similar roles below...
Hobson Prior are currently working with a Swiss global healthcare organisation who are focused on offering medical solutions in order to transform patients' lives. Our client is looking for a Admin Assistant to be located in Basel and will provide administrative support to the Project Team Leaders in the Oncology Disease & Translational Area within Pharma Research & Early Development.
Job Responsibilities:
- Supporting the organization and planning of meetings including room and VC scheduling, list of participants, agenda setting and if needed minutes for internal and external conferences, consultant meetings, internal entertainment events, etc.
- Organizing travel schedules, seminars, accommodation and program arrangement for visitors as well as handling all aspect of managerial travel.
- Handling all administrative aspects of spend management system ARIBA and controlling travel expenses/travel requests/invoices, as well as evaluating cost estimates for external and internal meetings.
- Assisting recruitment activities and organizing the introduction of new personnel to the group.
- Interacting with all pRED departments and with external business partners and ensuring smooth communication within the department (new regulations, new appointments, various announcements, meeting agendas, etc.).
- Preparing and administering all aspects of consultancy and confidentiality agreements according to the organisations policies and best practices, as well as Health Care Professionals process coordination.
- Taking care of daily routine secretarial duties (i.e. copying, phoning, distributing, incoming/outgoing mail) and working with other administrative assistants to ensure consistency of approach and exchange of best practices.
Requirements/Key Skills:
- Secretarial/business/office management certification/qualification and at least 2 years' work experience (Roche experience is highly preferred).
- Outstanding computer skills and specific proficiencies with Microsoft Word, Excel, PowerPoint and other applications as well as experience working with ARIBA and Touchpoint.
- Excellent time management & organizational skills with proven abilities to work independently.
- Strong customer orientation and team player attitude.
- A strong sense of confidentiality.
- Strong communication skills and fluent in English and German speaking/writing is a must .
- Additional languages are an asset.
Apply now:
If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.
Hobson Prior is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Hobson Prior is acting as an Employment Agency in relation to this vacancy.
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