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Administrative Assistant

Basel, Switzerland

  • Salary: CHF 50-55 per hour
  • Job type: Interim/Contract
  • Posted: 08/10/2019
  • Contact name: James Hollis
  • Contact number: +441892337439
  • Ref: 4790

Job description

Hobson Prior are looking for an Administrative Assistant to join a Swiss global healthcare organisation who are focused on offering medical solutions in order to transform patients’ lives. You will join them on a contract basis in Basel.

Job Responsibilities:

  • Accountable for administrative support to leaders and other team members, to help achieve business/departmental goals.
  • Control travel expenses, travel requests, and invoices while checking and check that correct cost center, theme number or AD number are used. 
  • Coordinating travel and meeting organization in cooperation with internal partners and/or external parties, if needed. 
  • Supporting team members in the preparation for congresses and, if needed, provide onsite support.
  • Maintain current databases, including intranet, department contact and address lists, organization charts, and other information.
  • File information such as reports and literature, email documents, etc. 
  • You will assist with new-starter on-boarding and orientation. 
  • You will assist team members with their time entries (JAZ).
  • Handle office space allocations and you assume responsibility for ordering and tracking of office supplies.

Key Skills:

  • Strong interpersonal and communication skills, team-working ability and you love working in a dynamic and diverse team.
  • A can-do, positive mindset with creative ways to resolve topics.
  • You project a professional and competent image of yourself and the company and you show initiative.
  • The ability to flexibly prioritize among competing agendas.


  • Commercial diploma or an equivalent education and are experienced in an administrative environment. 
  • Previous experience in coordinating team efforts and you are skilled in organizing and planning Expert command of electronic communication and business tools (Outlook, Excel, Word, Touchpoint etc.). 
  • Good spoken and written English, as well as fluency in German.

Apply now:

If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.

Hobson Prior is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Hobson Prior is acting as an Employment Agency in relation to this vacancy.