This guide will aid you if you have been set up as an authorising manager on the Hobson Prior Contract Management Portal. When you log onto the portal you will be able to:
Should you have requirements for other methods of approving timesheets please contact the contract management team on 01892 612612 or email firstname.lastname@example.org.
We will register your details for the Contract Management Portal ahead of the start of your assignment. You will receive a welcome email containing your username and a separate email containing your temporary password.
Once the email has been received, you will need to click on ‘Login Here’, which will direct you to the portal.
The portal will notify you that your temporary password has expired and you will need to create a new password.
your temporary password has expired and you will need to create a new password.
Your password must be between 8 and 50 characters long and contain at least three of the following:
The password can not contain:
Timesheets will be entered onto the Hobson Prior Portal a on weekly basis for your approval. When a contractor enters a timesheet, you will receive an email notification asking you to view and verify their hours.
There are several ways in which you can review and approve your contractors’ hours, including:
If the timesheet is correct:
Select ‘Approve’ within the original email; this will open a new email
Do not edit this email. Press send to confirm the approval
The approval will come through to the Hobson Prior portal and the timesheet will automatically be marked as approved
Disbursements will be entered ‘online’ by the contractor. They will submit their disbursement claim form along with their supporting receipts. When a contractor enters a disbursement, you will receive an email notification asking you to view and verify their disbursement.
There are several ways in which you can review and approve a contractor’s disbursement including:
You will receive an email from the portal with a copy of the disbursement claim form and receipts
Please contact the contract management team on 01892 612612 or email email@example.com with the name, email address and contact number of the alternate correct manager.
If there is someone else who can authorise timesheets in your absence, please contact the contract management team on 01892 612612, or email firstname.lastname@example.org with the name, email address and contact number of the alternate authorising manager.
When you log into the Hobson Prior portal, you will see the timesheets tab on the homepage. You will have the option to view unauthorised, approved, timesheets to authorise and rejected timesheets.
To view disbursements, you will need to select the disbursements tab, where you with have the option to view authorised, approved, disbursements to authorise and rejected disbursements.
You can also view any ‘unauthorised’ timesheets and expenses directly on the homepage, as indicated below.
Contractors are required to submit timesheets on a weekly basis. These timesheets must be authorised by a client representative for payment to be made to the contractor’s consultancy companies.
We provide proactive support to both contractors and managers to ensure the timesheet process runs smoothly and that no payments are delayed.
Click on your name in the right-hand corner of the homepage.
Here, you will be able to select change password.